LIFE IN A DAY: DOCUMENTARY FILM-MAKING WORKSHOP
Information Sheet for Parents and Carers
Title of Study: “Understanding Futures Through Covid-19”
REC Reference Number: HR-19/20-19995
We would like to invite your child to take part in a research project in which we want to find out more about young people’s experiences of lockdown across Lambeth and Southwark. One of the ways that we are doing this is by asking young people to take part in a film-making workshop. The workshop will take place at your child’s school and last 3 hours. We would like to ask whether your child would like to take part in the workshop, and for us to observe the session to understand young people’s experiences of the last year.
Before you decide whether you want to give permission for your child to take part, it is important for you to understand why the research is being done and what your participation will involve. Please take time to read the following information carefully and discuss it with others if you wish. Ask us if there is anything that is not clear or if you would like more information.
FILM WORKSHOP DETAILS
Date of workshop: [3-hour period, tbc 29th April 2021]
Who: Young people attending your child's school
ABOUT THIS RESEARCH
This documentary film-making workshop is part of a project run by a group of researchers at King’s College London, called “Understanding young people’s futures through Covid-19: The impact of lockdown and social distancing.” The research is being done in collaboration with local artist Kai Rufai, and Monae Robinson, a youth worker from Theatre Peckham. The films will be later edited by filmmaker Ralph Pritchard.
WHY ARE WE DOING THIS RESEARCH?
We are collecting young people’s accounts of lockdown across Lambeth and Southwark. We are creating an Online Time Capsule of life during lockdown, which we will use to help inform local responses to supporting young people through (and beyond) the rapidly evolving coronavirus crisis.
WHY YOUR CHILD?
We would love your child to participate in this research because your child is a young person living in Lambeth or Southwark who is interested in filmmaking. We want to know more about what your child’s experience of the last year has been, how they have felt about it and how they are feeling about their world now.
WHAT WILL HAPPEN IF YOU AGREE FOR YOUR CHILD TO TAKE PART?
If you choose to take part, you will be invited to take part in a 3-hour long workshop at their school, where they will make at least 2 individual 1-minute films. Your child will be loaned camera equipment which they will return at the end of each day. Before they start filming, we will hold a session covering the artistic, practical and ethical aspects of filmmaking. We will talk about:
How to tell a good story using camera and sound
How to do one-take shots
The ethics of film-making: overt film-making and gaining consent from participants
The ethics of filming in public spaces (what counts as a public space, where is it ok to film?)
Safeguarding during film-making (e.g. not filming in dangerous situations or illegal activities)
Levels of identifiability: how to make anonymous films if you do not want to be publicly associated with your film.
As part of the workshop, we will ask your child to shoot your footage. Each of the 1-minute films has to be a one-take shot, which means no edits within that one minute.
We will be present as researchers from King’s College London to observe the workshop and take notes about what we see, but we will not at any point write down your child’s name when taking down these notes. We would like to keep a copy of your child’s film and to be able to quote it for research purposes, but we will not tell people who made the film unless both you and your child ask us to credit their name. We will also ask you if you and your child are happy for us to take pictures and videos during the workshop to showcase online and at subsequent events. However, you do not have to agree for us to take photos or video footage of your child in order to take part in the workshops.
At the end we will also ask you if your child if would like us to showcase your child’s film online or at public events, with or without your child’s name. You can both decide this when you have finished the workshop and it won’t affect whether your child can take part in the workshop itself.
CAN MY CHILD INCLUDE THEMSELVES IN THEIR FILM?
Yes, they absolutely can, but they don’t have to. In the workshop, we will go into more detail about how they can make sure that they only include in the film things that they want to include. We want to make sure that they are only as identifiable as they want to be. This means they can choose whether to include footage of themselves, or just their voice, or just their surroundings, or none of these things. We will also show them how to find a way to shoot a film in which it is very unlikely that they will be identified, for example by using music and drawn images.
CAN THEY INCLUDE OTHER PEOPLE IN THEIR FILM?
The same principle applies to other people: if there are other people in your child’s film who could be identified, whether this is by their voice or their image, they should give explicit consent to being included. If your child’s film does include other people, then we will ask your child to film them saying that they consent to be included. They can choose to use one of these three phrases:
· I’m ok with you including me in your film, for you to edit it, and post it online
· I’m happy to be included in your film, for you to edit it, and post it online.
· I’d love to be included in your film, and I’m happy for you to edit it, and post it online.
When your child submits their film to the research team, we will ask them to include this footage alongside so that we can see that people have consented to be included. If someone does appear in your child’s film and they have not submitted their consent, your child’s film will not be included in the Time Capsule, and we will have to delete the footage.
CAN THEY INCLUDE UNDER 16s IN THEIR MY FILM?
We recommend that your child does not include people under 16 in their footage. This is because they would have to ask them AND their parent/guardian for consent, which we think is too complicated. If, however, your child really wants to include under 16s in their footage, they can do so, as long as they film both them AND their parents/guardians saying that they give their consent for the individual under 16 to be included. If your child does include people under 16 in their film and they don’t hand in their consent AND their parents/guardian’s consent, we will not be able to use the footage for our research.
WHAT HAPPENS AFTER THE WORKSHOP?
We would like to select footage to go in an edited film that combines lots of footage taken on the day of the workshop. We will only select your child’s footage if you and your child have also given us permission to put it online as part of the Online Time Capsule, which will be hosted on a publicly available website. In the form below we ask whether you would like us to use your child’s first name, your child’s full name, or a pseudonym in the film credits.
Whether or not your child’s film is included in the final film, we will think about what all of the films tell us about young people’s experience of lockdown. We will then communicate our thoughts about the films to local policy makers and health researchers so they can make better decisions about how to support young people during the Covid-19 pandemic, and in the future. We also plan to disseminate results from the study in journals, conferences, reports and community events.
WILL ANYONE KNOW MY CHILD IS DOING THIS?
You can tell anyone you want to that your child is taking part in this research, but we won’t tell anyone, except the school who will be hosting our research project. If your child has included footage that might identify your child AND you and your child have given us permission to include your child’s footage in the Online Time Capsule, people might know that your child has participated. You and your child don’t have to agree for your child’s footage to be included in the Online Time Capsule in order to take part in the research. When we present our research about the film footage to other researchers or policy makers, we won’t tell them your child’s name. When we do collect any information about your child (like your name and contact details), we will make sure it is stored in a safe place and only the people doing the research study can look at it.
DOES MY CHILD HAVE TO TAKE PART?
No, they do not. It is up to you and your child to decide. We would like you to read this information and then decide. If you give permission for your child to take part, we would like you to fill in the form and sign it.
CAN MY CHILD CHANGE MY MIND?
Yes, up to one week after the workshop ends. If you or your child changes your/their mind and you or they don’t want to take part after signing the forms, you can still withdraw your consent without giving a reason by informing the school, or by contacting the researchers whose contact details are listed below by [one week after end of workshop]. However, after one week, we will have made decisions about which footage will be included in the film for the Online Time Capsule. If you withdraw from the study within a week, we will then delete the videos you submitted, as well as any other information you have given us. All we will keep is a record of your withdrawal of consent.
WHAT ARE THE POSSIBLE RISKS OF TAKING PART?
Talking about your experiences and feelings during the past year of lockdown and social distancing may cause distress. We have highlighted local resources where your child can turn to talk about their distress, including services that specialise in young people’s mental health. If safeguarding issues arise in the context of the workshop, we may need to speak to your child about contacting a designated safeguarding lead to ensure the safety of your child.
We will be holding data about your child’s experience of lockdown and social distancing. However, unless you and your child ask us to credit your child’s film with their name, this data will not have your child’s name attached. All personal details including your child’s film footage and this consent form will be held in a secure place in the university or in the researcher’s home.
WHAT COVID-19 SAFETY MEASURES ARE WE TAKING?
The workshops will take place in the school’s premises. Face coverings will be worn by all participants and facilitators at all times. The school’s premises allow for social distancing to be maintained as per government guidelines. While indoors, a 2m distance will be adhered to while wearing a mask. We will furthermore adhere to the school’s own Covid-19 safety measures, e.g. working with pupils who are bubbled together.
WHAT ARE THE POSSIBLE BENEFITS OF TAKING PART?
If you and your child decide to take part then your child will be able to contribute to a research project which is specifically trying to understand how young people from Lambeth and Southwark have experienced lockdown and social distancing during the coronavirus pandemic. In the long term we hope that this research can help inform local responses to supporting young people through (and beyond) the rapidly evolving coronavirus crisis. We also hope that the research will be a fun and engaging opportunity that will help your child improve their film-making skills. After they have completed the workshop, we would like to offer your child a shopping voucher worth £10 to say thank you for taking part.
WHAT HAPPENS TO THE RESULTS OF THIS STUDY?
We will collect all the films together with some other artistic workshops we are running with young people in Lambeth and Southwark to understand young people’s experience of lockdown. We will take a selection of entries and place them in the Online Time Capsule of life during lockdown. Finally, we will take the content of the Online Time Capsule to community organisations and local policy makers. We will also present some of our findings in a series of public events. We would like to invite you and your friends and family to come and discuss the films further. We also plan to disseminate results from the study in journals, conferences, and reports.
HOW WILL WE STORE AND USE THE DATA WE COLLECT ABOUT YOUR CHILD?
The data will be processed in accordance with the General Data Protection Regulation 2016 (GDPR). In the consent form we have given you, you will have the choice about whether you are happy for us to use photos or video footage in which your child is visible, or which have been created by your child for publications and dissemination. We will store all personal data (telephone numbers, e-mail addresses, postal addresses, and consent forms) in a password-protected and encrypted online storage repository or in locked and secure physical repositories such as locked cabinets in a research office which requires a staff ID card to enter (or during home working in the researcher’s home). Only the film footage itself will be shared anonymously with Ralph Pritchard, the editor, to edit the films for the Time Capsule. We will only share footage if we have consent from both you and your child for it to be included in the Time Capsule. Along with the typed-up notes which do not have any names attached, we will hold all the research data for 7 years after the study ends on 30th June 2021. We will only contact you and your child about the results of this study and personal data will only be shared within the research team, and not with third parties.
If you would like more information about how your data will be processed in accordance with GDPR, you can visit the link below:
DATA PROTECTION STATEMENT
The data controller for this project will be King’s College London (KCL). The University will process your and your child’s personal data for the purpose of the research outlined above. The legal basis for processing your and your child’s personal data for research purposes under GDPR is a ‘task in the public interest’. You can provide your consent for the use of your and your child’s personal data in this study by completing the consent form that has been provided to you.
You have the right to access information held about you or your child. Your right of access can be exercised in accordance with the General Data Protection Regulation. You also have other rights including rights of correction, erasure, objection, and data portability. Questions, comments and requests about your or your child’s personal data can also be sent to the King’s College London Data Protection Officer Mr Albert Chan email@example.com. If you wish to lodge a complaint with the Information Commissioner’s Office, please visit www.ico.org.uk.
WHAT IF SOMETHING GOES WRONG?
If this study has harmed you or your child in any way or if you wish to make a complaint about the conduct of the study you can contact King's College London using the details below for further advice and information:
The Chair of the BDM RESC, firstname.lastname@example.org
WHAT IF I HAVE QUESTIONS OR WANT TO TALK TO SOMEONE ABOUT THE STUDY?
You can talk to anyone you want to about this research. Teachers may be able to answer some of your questions.
The researchers can also answer your questions. You can contact them by email, phone, post, or text:
Hannah Cowan (email@example.com)
Charlotte Kühlbrandt (firstname.lastname@example.org)
School of Population Health & Environmental Sciences
Faculty of Life Sciences & Medicine
5th Floor, Addison House,
Guy’s Campus, London, SE1 1UL
King’s College London
Text or phone: 00447587527416